GUARANT International (further referred to also as the Congress Secretariat) has been appointed as the official hotel accommodation agent for the 18th International Microscopy Congress (IMC 2014) and will handle all related arrangements.

A number of hotels of various categories at reduced rates are available for participants of IMC 2014.

A list of hotels can be found HERE

Group reservations

For group reservations with special benefits please contact the Congress Secretariat at e-mail address registration@imc2014.com, telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation.

How to make a hotel reservation

To make a hotel reservation, it is necessary to fill in the online accommodation form that is available within the IMC 2014 online gate

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a pass­word will be sent to you. Your password is the same for all on-line forms.

Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and to the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

Reservation confirmation

Standard rates

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.

A one-night deposit must be paid until 8 August, 2014.

Non-refundable rates

Immediate full pre-payment is required to guarantee the Non-Refundable reservations. After the full payment is received, your hotel reservation will be confirmed by e-mail.

In case you share the room with another congress participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the congress. Please include this request as a note in your accommodation form.

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by e-mail registration@imc2014.com or fax +420 284 001 448. Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Congress Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the congress.

The Congress Secretariat reserves the right to charge a handling fee of 30 EUR at any name change of a hotel reservation.

Cancellation conditions

The following cancellation conditions apply to the cancellation of a hotel reservation:

Standard rates

Cancellation before and on 8 August, 2014:	full refund (less 30 EUR handling fee)
Cancellation after 8 August, 2014:	one night cancellation fee
No show:	one night cancellation fee

Please note, that for shortening of your hotel reservation after check-in hotel regular cancellation conditions apply (cancellation fee can be up to 100% of cancelled nights).

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Change of the arrival date has to be announced to the Congress Secretariat no later than 2 days prior your arrival, otherwise one-night cancellation fee will be charged. For reservations with non-refundable rates different cancellation policy applies.

Non-refundable rates

Any reduction or cancellation:	100% cancellation fee
No show:	100% cancellation fee

No changes of non-refundable reservations will be accepted, 100% cancellation fee will be applied.

Congress Secretariat will process all reservation requests by 3 September, 2014 or at the registration desk on site.

Methods of payment

Accommodation expenses must be paid in EUR by one of the following methods:

Credit Card

For payments through the Online Payment System (available after login) only MasterCard/Eurocard and Visa credit cards are accepted.

Credit Card Payment Authorization Form can also be used for MasterCard/Eurocard and Visa payments (after submission to the Congress Secretariat by
fax +420 284 001 448).

Bank Transfer

Please note that payments by bank transfer will only be accepted by Friday, 15 August 2014. After this date only payments by credit cards will be accepted (either by using the Online Payment System or by submitting the Credit Card Payment Authorization Form as mentioned above).

Bank name:	Československá obchodní banka
Bank address:	Na Příkopě 18, 110 00 Prague 1, Czech Republic
SWIFT/BIC code:	CEKOCZPP
Account name:	GUARANT International spol s.r.o.
Account number:	478533893/0300
IBAN:	CZ69 0300 0000 0004 7853 3893
Details of payment:	IMC 2014 / participant’s name*

*The participant's name should be clearly legible otherwise the payment cannot be identified.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.